Digital Booking Calendar 2026: Guest Room Planner | Excel Download
Efficiently plan bookings with our Excel calendar. An intuitive template to manage availability and reservations for hotels, Airbnb, Booking, guesthouses, and more.
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Example: Horizontal Layout
Product features:
- Clear monthly view: Easy to navigate and ideal for managing bookings.
- Customizable rooms: Perfect for guesthouses, crew accommodations, and hotels.
- Easy to use: Intuitive Excel template ready to use.
- Optimize occupancy: Keep track of availability and reservations.
- Languages: German & English
- Calendar in 2 variants: Horizontal & vertical layout
- Streamline booking management and maximize your capacity with this practical calendar. Ideal for all accommodation providers!
- Download your calendar today and start planning!
Why choose this booking calendar?
Booking Calendar and Occupancy Planner for Excel designed for hosts, guesthouses, hotels, and crew accommodations. Easily plan and track availability, reservations with a clear monthly view and customizable room templates.
- Booking calendar and occupancy planner
- Excel-based, easy-to-use template
- Clear monthly view, customizable rooms
- Ideal for guesthouses, motels, hotels, and crew accommodations
Example: Vertical Layout
FAQ:
- Q: How do I use the calendar correctly?
- The calendar is intended for direct editing, not for printing. There are two layout variants: horizontal and vertical. Choose the variant that best fits you—many users prefer the vertical layout for easier scrolling.
- Q: How do I adjust the room names in the calendar?
- Change the room names at the top of the calendar itself. Click the respective titles and enter the desired names.
- Q: What if I want to add extra rooms?
- Copy the corresponding floor/level column (or row) and insert it next to it or below, depending on the template.
- Q: How do I populate the calendar in Excel?
- Open Excel in editing mode, as the file may otherwise open in Protected View.
The principle is based on filling the cells with colors. Color meanings:
- Transparent: room is free
- Yellow: room is reserved
- Red: room is occupied
- Green: the room has been paid
- Q: How do I change the occupancy status of a room?
- Change the status by filling the respective cells with color using the fill tool, or by copying and pasting the colors with Ctrl+C / Ctrl+V. Each booking day consists of two cells (one for check-in and one for check-out), which are uniquely identified by their coordinates.
- Q: Are there tips for safe use of the calendar?
- It’s advisable to create a backup copy of the calendar before you start working. Especially at the beginning, this helps restore the layout after accidental changes.